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How to Make a Flowchart in Word | Create a Flowchart with SmartArt

November 6, 2023

How to Make a Flowchart in Word | Create a Flowchart with SmartArt

November 6, 2023

How to Make a Flowchart in Word | Create a Flowchart with SmartArt

In this video we’ll show you how to create a flowchart in Microsoft Word.

Let’s say you want to document the process that happens after a user has provided the username and password to login a website.

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First, we will define the process and later on change the shapes to make it look like a flow chart.

Let’s move to the Insert tab, and click on the Smart Art button. For showing a decision tree, we can move to the Hierarchy category and select the organizational chart option from here.

In the text box, let’s remove the default text first. Now let’s start defining the process.

The first shape will represent the start of the process, so let’s simply type in Start over here.

Once we hit enter, the next shape will appear. To connect it with the first process, let’s hit the “tab” key on the keyboard.

Now this shape will be a decision with two outcomes, whether the username and password entered was correct or not?

After we have entered the decision, let’s move to the next line, hit the tab key and write Yes and No in two different lines.

Now each outcome has an action, so for example let’s go back to Yes, hit the enter key, then the “tab” key and let’s write the outcome we want, which is that the user will be logged in the system.

Similarly, we will add an action for the other outcome as-well.

Last of all, we will end the process after both outcomes.

Now let’s make it look like a flow chart.

For that, we will select each shape in the smart art and change it. So let’s select the start and end processes, move to format and click on the “Change Shapes” dropdown menu.

The oval shape, or the terminator symbol, is used to represent the start or end of a process. So let’s select that.

Next, for the decision we will use the diamond shape, which will have two outcomes.

The rectangle shape represents the process. Since the remaining shapes are processes, we will keep them as-is.

Lastly, lets select all the line shapes and change them to arrows. Within the format tab, let’s open up the shape outline drop down menu, move to Arrows and click on this option here.

This is a basic flowchart and you can use all the formatting features available in word, whether for text or shapes.

And that’s all.

❓💬 Would you like to know more about any specific Word feature? Let us know in the comments below.

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20 Comments

  1. Arun Ghimire says:

    Nice video and good explanation. Thank you

  2. Shilpa Singh says:

    Amazing 😍 much needed this

  3. Simple, crisp, yet complete. amazing video

  4. Nubian HS says:

    Fantastic! Only had 15 minutes to figure out how to create a data flow diagram. Learnt and created it on word in less than 10 mins. Thank you !

  5. Kate Duffy says:

    best tutorial I've come across, concise

  6. Jan Duberley says:

    Very good tutorial, but I would really like to know where you get the box from on the left-hand side for the smart art please

  7. Jan Duberley says:

    😊nice and quick, never seen like this. Can’t wait to have a go tomorrow!

  8. Jan Steen says:

    Well done, can now start😀

  9. Amber W says:

    At 00:40, I could not figure out how he added the extra box to the left. So, I slowed down the video and discovered it was a "Text Pane." To pull up the Text Pane, just simply enter "text pane" in the search box at the top of Microsoft Word, then click on the words "Text pane," and the pane will pop up for you to modify the information just like the narrator does in the video. Maybe this will help someone like me who is unfamiliar with the text pane.

  10. Very helpful. I can work with it

  11. Nena says:

    You went fast but I was able to pause you. I'm very appreciative of you even making a video for us college students. 🎉❤thanks and God bless you 😊

  12. Thank you for the instructions.

  13. How should I document in this situation
    " If the passsword is wrong, I should repeat the steps from the beginning".

    How should I insert the arrows that indicate to go through the process again ? Please Suggest

  14. A.J says:

    tx so much! after all these years of using, this is simplified and indeed concise without having to read lengthy instruction!

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